Administrator I

Job area Corporate functions Location Pune I, India. Contract type Full time

Primary Function:

This role is in Accounts Payable Process in a fast paced, high volume WSS environment that supports Vanderlande’s global business and operations that use JD Edwards application for financial accounting and reporting.  The position is responsible for preparing and processing Auditing Invoices, Indexing, Payments, Vendor Reconciliation, answering supplier queries, resolving customer queries etc. with a high degree of efficiency and quality for Vanderlande’s business units.

Essential Functions:

  • Assist in developing Standard Operating procedures as required
  • Train and develop new joiners on the process
  • Handle customer complaints and provide a holistic resolution
  • Invoice Processing and matching – 3/2 way matching of invoices to open Purchase Orders/ Contracts per SLA (Service Level Agreement) deadlines and ensuring sufficient controls for multi-currency invoices processing
  • Processing and accounting of Non-PO invoices as per the Policy
  • Focus on ITBR & Voucher Logging – Working with operations/ SCM/Project Managers in ensuring invoices holds due to be released are cleared on time for payment
  • Ability to think in terms of processes and acknowledge the complexity of an A/P process in a project organization
  • Pragmatic, good sense of priorities and able to work under pressure
  • Experience with ERP solutions, classic or cloud, and A/P automation
  • Accurate auditing of Travel and Expense Claims, adhering to Vanderlande Policies
  • Strict Compliance on Segregation of Duties policy
  • Month End Deadlines- Ensuring all month end activities are completed to deadlines in order to close AP Periodic transactions
  • Processing of Payment runs – Weekly, monthly and adhoc runs with high degree of accuracy
  • Reviews and monitors individual workload
  • Supplier Management and communication – Responsible for answering supplier queries on invoices, payments as well as reconciliation of supplier statements
  • Strong focus on internal controls and company’s accounting policies
  • Maintain positive relationships with customers, both internal & external. Ensure professional and appropriate communications.
  • Gathers data for potential process improvements
  • Know and comply with Vanderlande’s policies: Global Ethics, Values and Philosophy, Management Environmental Safety and Security and Health
  • Other activities assigned by supervisor or special requirements from management or company.
  • Auditing and accurate reporting of High Dollar invoices (10K and Above) ensuring quality output
  • Seeking feedback in a professional manner, learning from mistakes and applying the same in in daily operational tasks
  • Sharing of best practices with team members to enable team performance

Basic Requirements

  • Bachelor’s Degree in Accounting, Finance or related field from an accredited institution required
  • 5-7  years of relevant experience in the Accounts payable domain
  • Should be Team Leader or Subject Matter Expert in Accounts Payable domain.
  • Skilled in Accounts Payable functioning.
  • Customer service industry experience essential, preferably captive shared service experience
  • Strong verbal and written communication skills.
  • Sound problem-solving skills and ability to identify the issue and propose a solution
  • Awareness of internal controls especially SOX requirements
  • Actively monitoring and maintaining the A/P suspense accounts in JD Edwards
  • Period end reporting under IFRS and  J-SOX
  • Hiring, training, coaching, periodic review and appraisal team (9 FTE )
  • Process management
  • Coordinate the daily activities of the A/P team
  • Anticipate challenges and changes and report these. Prevent surprises.

Position Criteria:

  • Sound MS Office skills (Excel, PowerPoint, Access, Word) required
  • Good Accounting knowledge
  • Strong customer service orientation
  • A structured approach to problem-solving and issue resolution
  • Ability to apply accounting system expertise to troubleshoot financial system problems, resolve customer issues and implement new solutions.
  • Attention to detail and a high level of accuracy.
  • Ability to consistently meet deadlines.
  • Highly motivated self-starter who can work well in a team environment or independently.
  • Adaptable to change.
  • Assist your colleagues on your strong points to improve them in their role
  • Coach/Support them in addressing complex and/or international issues
  • Close co-operation with other APAC AP teams
  • Provide support to colleagues where possible, accept support where it is offered. Demonstrates strong skills in the following competencies: Dealing with Ambiguity, Customer Focus, Functional/Technical Skills, Integrity and Trust, Organizational Agility, Drive for Results.

More Finance jobs

Stock Controller/Shift Lead

Acworth, United States of America. The Stock Controller/Shift Leadwill be a main responder to emergency situations. They carry out preventive and corrective measures. He or she...

Senior Financial Analyst

Pune I, India. About Vanderlande Industries: Vanderlande is the global market leader for value-added logistic process automation at airports, and in the parcel...

Administrator II

Pune I, India. Manage your business counterparts: Support the Master Data Specialist by signaling and solving different ways of working within the company...

Sr. Financial Analyst

Marietta (Atlanta), United States of America. As a subsidiary of Toyota Industries (TICO), Vanderlande North America is enjoying rapid growth and extraordinary market demand.   Vanderlande is...

INVENTORY SUPPORT

Pune II, India. Inventory Support   Reconciliation, correction and monitoring of Stock in Transit Account for Manufacturing, Supply chain and service centres. Reconciliation,...

Team Lead Master Data

Pune I, India. Skills Required: Maintain and ensure master data accuracy and integrity of master data. Maintain effective and supportive communication with internal customers & external customers....

Sr Accountant

Marietta (Atlanta), United States of America. This position is a Sr Accountant within the Lead to Cash(Accounts Receivable) team of Vanderlande Industries NA Inc.   This position...

Consolidation & Reporting Specialist

Veghel, Netherlands. Are you always looking for the bigger picture? Do you enjoy being the Process and/or Finance Data Expert within the...

Payroll Specialist

Marietta (Atlanta), United States of America. As a subsidiary of Toyota Industries (TICO), Vanderlande North America is enjoying rapid growth and extraordinary market demand.   Vanderlande is...

Customer Centre Controller North Europe and Middle East

Veghel, Netherlands. As EMEA Customer Centre Controller for our BU Airports, your key objective is to continuously support the company in achieving...

Accounting MD Admin

Pune I, India. See Job Description

Controller (m/w/d)

Siegen, Germany. Ja, wir sind schon echt „Wow-Maniacs“. Weil wir aus dem Stand heraus Großes schaffen, im Kopf beweglich bleiben und immer...

Analytics Developer

Veghel, Netherlands. Would you like to progress your career in a challenging but rewarding and rapidly maturing Data Analytics environment? If the...

Inventory Support

Pune I, India. ADMINISTRATOR I Accurate and timely reporting of monthly, quarterly and year end close activities. Processing Journal entries, actively involved in...

ECT Administrator

Pune I, India. Do you want to work in an innovative and double-digit growth company? Do you enjoy working with ambitious colleagues who...

Group Financial Controller & Reporting

Veghel, Netherlands. Do you want to work in an innovative and double-digit growth company? Do you enjoy working with ambitious colleagues who...

Information Manager

London, United Kingdom. Role Profile Title: Information Manager Reports to: Senior Information Manager Context: Vanderlande is the global market leader in baggage handling...

Lohn- und Gehaltsbuchhalter (m/w/d) in Voll- oder Tei...

Dortmund, Germany. Ja, wir sind schon echt „Wow-Maniacs“. Weil wir aus dem Stand heraus Großes schaffen, im Kopf beweglich bleiben und immer...

Associate Attorney

Marietta (Atlanta), United States of America. As a subsidiary of Toyota Industries (TICO), Vanderlande North America is enjoying rapid growth and extraordinary market demand.   Vanderlande is...

Group FP&A Controller

Veghel, Netherlands. Do you want to work in an innovative and double-digit growth company? Do you enjoy working with ambitious colleagues who...

Finance Business Partner

London, United Kingdom. Role Profile Title:  Finance Business Partner Reports to:  Head of Finance UK Context: Vanderlande is the global market leader in...

Business Controller

Marietta (Atlanta), United States of America. As a subsidiary of Toyota Industries (TICO), Vanderlande North America is enjoying rapid growth and extraordinary market demand.   Vanderlande is...

Stock Controller

Acworth, United States of America. Essential Functions (Job Duties and Responsibilities): Responsible for stock reliability and inventory control Manage daily cycle counting Inventory for on-hand...