Disadvantaged Business Enterprise Liaison Officer (DBELO)
This position is responsible for developing, implementing and administering the Supplier Diversity and Inclusion (SD&I) Program for Vanderlande North America, in order to grow its partnerships with Disadvantaged Business Enterprises and Small Business Enterprises ("DBE/SBE").
This position works with a high degree of independence as a subject matter expert, influencing and supporting internal stakeholders (sales, project managers, sourcing, project buyers…), and acting as a liaison with disadvantaged suppliers.
It is accountable to the executive management team and regularly updates the Diversity and Inclusion Steering Committee (DISC).
1.Develop the program
- Determines methodologies used to develop, monitor and report DBE/SBE program goals
- Advises the Vanderlande management team regarding DBE/SBE program policy content.
- Creates the Company DBE/SBE program procedures and metrics to support the company policy.
- Evaluates the starting point of the program by reaching out to existing suppliers and gathering their DBE information, and correlating against the past spend to establish the baseline.
2.Implement the program
- Independently considers options and best practices to implement the SD&I program strategies and techniques, and ensure the program effectiveness.
- Independently determines the method and maintenance of accurate records necessary to gather and analyze required data, develop goals and regularly report DBE and SBE awards and payments.
- Independently determines DBE/SBE goals for contracts for construction, professional and nonprofessional services, RFQs/RFPs and procurements.
- Work with supply chain employees to enrich the supplier master database and record accurate business classifications (DBE categories, NAICS codes, supplier size,…)
- Trains and instructs Vanderlande departments and staff on DBE/SBE policy, goals and procedures to ensure awareness and adherence to the policy as it gets published and rolled out.
- Publishes the SD&I policy of Vanderlande NA and initiates external communication to professional groups, councils, and potential supplier to ensure a broad awareness and interest.
- Organize pre-bid and pre-award meetings with potential suppliers to ensure interested contractors and subcontractors are qualified and knowledgeable of requirements of the SD&I program.
3.Administer the Program
- Administers the SD&I Program for Contracts in compliance with the company operational goals to ensure DBE/SBE suppliers are used.
- Maintain and grow a database of DBE/SBE suppliers, active and potential, with up to date information
- Represents Vanderlande conducting and/or coordinating outreach events and activities; to educate DBE/SBE about contracting opportunities and to improve DBE/SBE participation.
- Identifies, investigates and recommends solutions to resolve issues, complaints or challenges that arise in the administration of the DBE/SBE program, in collaboration with the legal team.
- Answer customer questions regarding the SD&I program policy, goals, procedures and reporting.
- Actively support bids to customers that require a percentage of DBE participations, and oversees the timely and proper completion of good faith efforts.
- Evaluates procurement and contract solicitations to ensure the required SD&I activities take place to maximize Vanderlande contracting opportunities.
- Evaluates SBE/SBE suppliers that submit proposals and provides input for award decisions.
- Provides program direction to management and employees, regarding the interpretation and application of Vanderlande guidelines, reporting and procedures.
- Ensures continued awareness of SD&I policy for all employees; and monitors projects to ensure the SD&I Program is embraced by stakeholders.
- Analyzes data and regularly submits reports and presentations to the Vanderlande management team and the DISC, recommends improvements to the SD&I program.
- Attends comprehensive trainings to remain current on applicable regulations and best practices; participates in professional organizations and group meetings.
Required Knowledge, Skills and Abilities
- Principles and practices of contract compliance for DBE/SBE programs and bidding procedures.
- Work independently, organize work proactively, prioritize tasks, and meet deadlines.
- Communicate effectively both orally and in writing, to make formal presentations to staff, management and suppliers.
- Formulate policy and procedures and make recommendations for improvement.
- Establish and maintain effective working relationships with colleagues at all levels in the organization, active listener, be collaborative using both facts and influencing skills.
- Interact with outside agencies and with current / potential suppliers and participate in public outreach events, projecting a professional image.
- Demonstrate proficient with Microsoft Word, Excel, PowerPoint and Access sufficient to generate complex spreadsheets, correspondence, presentations, and track DBE participation data.
- Use the Internet as a research tool.
A combination of college level training and position related experience equivalent to:
- Bachelor’s degree with coursework in business administration, contract management, human resources, public policy, or a related field.
- Three years recent experience in the administration of Disadvantaged Business Enterprise (DBE) programs, or compliance-related work.
Vanderlande is an equal opportunity/affirmative action employer. Qualified applicants will be considered without regards to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.