Document Controller

Document Controller

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London, United Kingdom.
Contract type
Full time
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Are you a team player, capable of working in a specialist area of expertise, combining technical and administrative skillset to deliver complete and accurate information to our customers?

Our company
Vanderlande is the global market leader for future-proof logistic process automation at airports – from London Heathrow to Singapore Changi – and in the parcel market, for main players such as UPS, DHL and FedEx. Furthermore, we are also a leading supplier of solutions for warehousing giants, which seamlessly integrate innovative systems, intelligent software and life-cycle services.

If you aspire to a position of responsibility – and want to make a difference by facilitating the delivery of what matters most to consumers, passengers and businesses – then the next step on your path to global opportunities is to join Vanderlande.

Your Department

The UK branch is part of the APS (Airports and Parcel) Northern Europe & Middle East.

Working within the APS UK Project Execution department our Information Management team supports all Vanderlande UK airport projects’ delivery by managing and controlling documents within the Vanderlande document management systems and coordinating documents delivery in customers’ databases and document control systems, including records handover. Additionally, Asset Integration forms an integral part of the airports’ handover process. It involves identification of systems, subsystems and components being delivered, translating these to the client’s ‘common language’, registering them in their asset database, labelling, and ensuring their operability and maintainability.

Your role:

The role requires a specific technical and administrative skillset, including knowledge of Vanderlande product, customer Information (documentation and asset) Management processes, tooling, understanding the connection between physical assets and technical documentation, operation and maintenance requirements.

You work closely with Project Managers and Engineering Project Leaders in the Project Execution Department. You also cooperate with Engineering, Planning, Commercial and Integration Management groups.

  • Providing support to project teams in generating and updating documents, utilising agreed templates and processes
  • Managing document release processes to client databases, including subcontractors and suppliers' documentation
  • Ensuring appropriate document review and approval signatures are obtained by document owners, maintaining the audit trail
  • Managing the asset integration process in client’s databases and generating relevant deliverables
  • Liaising with the client’s asset integration team to ensure smooth asset and document handover
  • Ensuring compliance with Vanderlande and client information and asset integration requirements as well as all contractual, legal and statutory regulations

Your qualifications & skills

  • Previous experience in information management / document control and technical asset integration related activities is essential
  • A Bachelor's degree (or working towards) in Business, Administration, Engineering or a related field is desirable
  • Familiarity with standard electronic information management tooling and systems such as Aconex, ACC, Asite or similar is desirable.
  • Logical and systematic, IT literate, working with formulas and specifications, with strong attention to detail
  • Technical and analytical skills, able to engage in discussion with multiple stakeholder groups and problem solving
  • Able to accurately and clearly process information provided and maintain high standards
  • Organised, thorough, and methodical, enjoying challenging situations, with the persistence to see a job through to conclusion

Our Offer

This fulfilling position offers the chance to contribute to the growth and profitability of Vanderlande and be part of a growing, dynamic team.

We offer a full-time position in an informal, yet professional, technical and innovative environment with a lot of possibilities for personal and professional development.

In addition to your salary, we offer you the following:

  • 28 vacation days plus 8 bank holidays.
  • Training possibilities
  • Travel compensation
  • StayWell Scheme (including a wide range of benefits related to physical, mental and financial wellbeing)

Your application

If the role of Document controller appeals to you, then please apply now by completing the application form, and uploading your CV and covering letter. For more information, please contact, Jasper Pijnenburg, Recruiter on +31 413 49 44 08