- Providing support to project teams in generating and updating documents, utilizing agreed templates and processes
- Managing review and document release processes to client databases
- Supporting project teams in maintaining project generated and system related records and organising & facilitating consolidation of records and archiving for future reference
- Ensuring appropriate document review and approval signatures are obtained by document owners, maintaining the audit trail
- Supporting projects’ handover process by managing the delivery of the technical O&M manual or Health & Safety File
- Working with project teams to ensure subcontractors and resale suppliers information relevant to projects are provided (to and from) in a timely manner and ensure records are maintained to provide an effective audit trail
- Liaising with project teams, Vanderlande internal as well as suppliers and subcontractors, to understand scope and phasing of information management requirements
- Actively contributing to continuously improving information management tools and processes
- Providing first line support to Project Execution team members in the use of information management tooling
- Ensuring that project documentation is fit for purpose and conforms to all contractual, legal and statutory regulations, such as CE and CDM
- Liaising with the client’s documentation / information management team to ensure smooth records handover
Role Qualification and Skills
- Previous experience in information management / document control related activities
- Experience with EDMS, information management and collaboration applications such as SharePoint, Business Collaborator, Documentum, Aconex, M-Files or Autodesk Construction Cloud
- A bachelor’s degree (or working towards) in Business, Administration, Engineering or a related field is desirable
- Able to accurately & clearly process information provided and maintain high standard
- Organised and methodical approach with good attention to detail
- Team player, strong interpersonal and stakeholder management skills, excellent communication skills
- Logical and systematic, IT literate, working with formulas and specifications, with strong attention to detail