Information Manager

Information Manager

Job area Corporate functions Location London, United Kingdom. Contract type Full time

Role Profile

Title:

Information Manager

Reports to:

Senior Information Manager

Context:

Vanderlande is the global market leader in baggage handling systems for airports, and sorting systems for parcel and postal services. Working within the APS UK Project Execution team the information management team support all UK Vanderlande project delivery with handover and project documentation, managing and controlling documents within the Vanderlande document management systems and the coordination of documents within customers’ databases and document control systems.

Persona:

This role would suit somebody who is a perfectionist, who is capable of working in a specialist and technical area of expertise. The incumbent should be organised, thorough, enjoy challenging situations and have the persistence to see a job through to conclusion. Getting things right, attention to detail, ensuring quality and standards are met and reducing error to a minimum are important factors in this position. Researching and gathering facts, working with formulas and to specifications is also be part of the job. If you are a logical and systematic person, conventional, accurate, shrewd, methodical, dependable, self-starter, serious, probing, objective, self-reliant, and inquisitive by nature, this role would suit you.

Vanderlande Values

Accountabilities

Ownership

Providing document control and information management support for APS UK (airport and parcel) projects

Providing support to project teams in generating and updating documents utilizing agreed templates and processes

Managing document release processes to client databases

Generating reports for document management purposes

Ensuring appropriate document review and approval signatures are obtained by document owners.

Maintaining hard copy records of document review and approval sheets

Maintaining hard copy records of key documents for archiving / future reference

Build reputation with customers

Providing support for handover documents and technical construction file document management and maintenance of document library to consolidate document information for large projects

Supporting project teams in maintaining project generated records and organising & facilitating consolidation of records and archiving for future reference

Working with project teams to ensure subcontractors and resale suppliers information relevant to projects are provided (to and from) in a timely manner and ensure records are maintained to provide an effective audit trail

Drive To Win

Team Play

Liaising with project teams, Vanderlande internal as well as suppliers and subcontractors, to understand scope and phasing of document control requirements

Everyday better

Developing and maintaining electronic filing systems for the project teams

Actively contributing to continuously improving information management tools and processes

Providing first line support to APS UK branch in the use of information management tooling, incl. training to new users if necessary

Providing user support to VI personnel requiring access to client databases

Safe Base & We Care

Ensuring that project documentation is fit for purpose and conforms to all contractual, legal and statutory regulations, such as CE and CDM.

Desired Objectives and Experience:

Objectives:

         To support the VI project teams in delivering & maintaining high standards regarding document and record / information management

         To administer document control processes and maintain user friendly electronic filing systems and documentation

      To contribute to improving the information management workstream in Vanderlande

Experience:

     Organised and methodical with good attention to detail

     Able to provide a user focused support service

     Excellent communication skills / IT literate

     Able to accurately & clearly process information provided and maintain high standards

      Previous experience in information management / document control / information management tooling

      is desirable

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