Senior Information Manager
Vanderlande is the global market leader in baggage handling systems for airports, and sorting systems for parcel and postal services. Working within the APS UK Project Execution team the information management team support all UK Vanderlande project delivery with handover and project documentation, managing and controlling documents within the Vanderlande document management systems and the coordination of documents within customers’ databases and document control systems.
This role would suit somebody who is a perfectionist, who is capable of working in a specialist and technical area of expertise. The incumbent should be organised, thorough, enjoy challenging situations and have the persistence to see a job through to conclusion. Getting things right, attention to detail, ensuring quality and standards are met and reducing error to a minimum are important factors in this position. Researching and gathering facts, working with formulas and to specifications is also be part of the job. If you are a logical and systematic person, conventional, accurate, shrewd, methodical, dependable, self-starter, serious, probing, objective, self-reliant, and inquisitive by nature, this role would suit you.
Providing document control and information management support for APS UK (airport and parcel) projects
Providing support to project teams in generating and updating documents utilizing agreed templates and processes
Managing document release processes to client databases
Generating reports for document management purposes
Ensuring appropriate document review and approval signatures are obtained by document owners.
Maintaining hard copy records of document review and approval sheets
Maintaining hard copy records of key documents for archiving / future reference
Build reputation with customers
Providing support for handover documents and technical construction file document management and maintenance of document library to consolidate document information for large projects
Supporting project teams in maintaining project generated records and organising & facilitating consolidation of records and archiving for future reference
Working with project teams to ensure subcontractors and resale suppliers information relevant to projects are provided (to and from) in a timely manner and ensure records are maintained to provide an effective audit trail
Drive To Win
Liaising with project teams, Vanderlande internal as well as suppliers and subcontractors, to understand scope and phasing of document control requirements
Developing and maintaining electronic filing systems for the project teams
Actively contributing to continuously improving information management tools and processes
Providing first line support to APS UK branch in the use of information management tooling, incl. training to new users if necessary
Providing user support to VI personnel requiring access to client databases
Safe Base & We Care
Ensuring that project documentation is fit for purpose and conforms to all contractual, legal and statutory regulations, such as CE and CDM.
Desired Objectives and Experience:
To support the VI project teams in delivering & maintaining high standards regarding document and record / information management
To administer document control processes and maintain user friendly electronic filing systems and documentation
To contribute to improving the information management workstream in Vanderlande
Organised and methodical with good attention to detail
Able to provide a user focused support service
Excellent communication skills / IT literate
Able to accurately & clearly process information provided and maintain high standards
Previous experience in information management / document control / information management tooling