Payroll Specialist

Payroll Specialist

Job area Corporate functions Location Marietta (Atlanta), United States of America. Contract type Full time

As a subsidiary of Toyota Industries (TICO), Vanderlande North America is enjoying rapid growth and extraordinary market demand.   Vanderlande is a global market leader in material handling system manufacture, design, installation, and service.  Vanderlande systems employ the latest in robotic, mechanical, and software technology.   Vanderlande’s customers are household names in e-commerce, package delivery, and air transportation. 

Job Overview:

We are looking for an experienced payroll specialist to be responsible for all payroll-related tasks. The payroll specialist's responsibilities include collecting and reviewing employee information and working hours, calculating wages, preparing, and processing employee payments, and maintaining accurate payroll records.  To be successful as a payroll specialist you should be able to investigate and resolve payroll issues and ensure strict compliance with company and regulatory standards. An outstanding payroll specialist should also have excellent people skills and a high numerical aptitude.

Job Duties & Responsibilities:

  • Collect timesheet data and payroll information
  • Enter data into payroll and administrative databases and software programs
  • Process multi-state payrolls for weekly and bi-weekly pay cycles
  • Work with third-party providers to resolve issues (One Source Virtual)
  • Perform regular audits for accuracy, completeness and compliance
  • Prepare weekly, monthly, quarterly and annual reports including certified payrolls, internal requests, auditor requests, etc.
  • Reconcile weekly, monthly, quarter and annual payrolls expenses and taxes
  • Maintaining accurate records of payroll documentation and transactions
  • Monitor and maintain ownership of shared departmental email inbox
  • Respond to payroll-related inquiries and resolve concerns
  • Prepare, process and maintain employee payouts, wage attachments and deductions impacting a paycheck
  • Serve as liaison with Human Resources and assist in developing & maintaining joint processes
  • Serve as time clock system liaison
  • Proactively identify potential areas of improvement
  • Respond to payroll-related inquiries and resolve concerns
  • Collaborate with other Shared Service Center teams on relevant subjects (expense reporting customer invoicing, hours / earnings balancing)
  • Serve as backup for team members
  • Proactively identify potential areas of improvement with minimal supervision

Basic Qualifications:

  • High school diploma/GED
  • Previous Payroll Processing Experience
  • Previous HRIS systems experience (ADP, Workday, etc.)
  • Excellent communication skills and the ability to communicate with all levels of personnel
  • Ability to learn technology quickly through instruction and self-training
  • Strong Excel skills (including formulas and macros)
  • High numerical aptitude
  • Detail-oriented

Preferred Qualifications:

  • FPC or CPP certifications
  • Bachelors or Associates degree in accounting or business
  • Workday experience

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Vanderlande is an equal opportunity/affirmative action employer. Qualified applicants will be considered without regards to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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