Spare Parts/Work Order Coordinator – Kansas City

Spare Parts/Work Order Coordinator – Kansas City

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Kansas City, United States of America.
Contract type
Full time
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Vanderlande's Maintenance Services division offers a service portfolio, which includes maintenance services, process optimization, system upgrades and modifications throughout the material handling system's life cycle at airports.  
The Spare Parts Coordinator is responsible for coordinating and tracking product information to keep operations and maintenance sites on schedule. They ensure proper scheduling, record-keeping, and inventory control. 

Job Description 

The Spare Parts/Work Order Coordinator facilitates the delivery of spare parts and equipment, and plans BHS repairs. Ensures compliance with contractual obligations related to these matters. Works in close coordination with VI’s spare parts department. 

Responsibilities & Tasks: 

  • Spare parts supply management  

  • Monitors stock levels  

  • Responsible for proactive inventory control and management  

  • Purchases and orders spare parts and maintenance related items 

  • Makes sure required materials are on site when needed 

  • Quality control of received parts 

  • Tools and office supplies management 

  • Handles overall issues with inventory, like authorization and security 

  • Local, on-site management of CMMS schedules 

  • CMMS planning (review implementation) 

  • Manages the dynamic maintenance plan along with lead technicians/supervisors 

  • Records maintenance technician activities to allow field team to focus on maintenance tasks 

  • PPM Record / CMMS report / Asset verification 

  • Responsible for configuration control within CMMS 

Knowledge-Skills-Abilities (Competencies): 

  • General technical knowledge of conveyor systems 

  • Strong attention to detail 

  • Strong work ethic and initiative, who would like to grow and develop within the organization 

  • Ability to solve problems which disturb the daily operation 

  • Ability to work under limited supervision 

  • Ability to identify issues that need extra attention 

  • Self-reliant in a variety of less interrelated technical tasks 




  • Minimum 2 years of relevant experience 

  • Strong knowledge of Microsoft Office (specifically Excel) 

  • Strong knowledge of inventory control practices 

  • Experience in support of engineering/construction or service projects 

  • Experience handling multiple tasks in a high-energy office 

  • Valid Driver’s License 


Preferred Qualifications: 

  • BS in Industrial Engineering or Business Administration 

  • Experience with JD Edwards 

  • Parts knowledge of conveyor systems 

Work Environment and Physical Demands: 

 The work environment/physical requirements described here are representative of those an employee may encounter while performing the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. 

 The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. The job can be stressful because logistical work is fast paced. Although Spare Parts Coordinators prepare reports in an office, they also spend time in the airport floor, where they sometimes handle packages or automatic equipment such as conveyor systems. They move items, a job that can involve frequent bending and lifting. 

Other Duties: 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

*This position operates in the secured area of the airport and requires a security badge. Applicants are required to pass a background check, as provided by applicable state and federal law. 


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