Operational Buyer

Salary Range:

AUD 76,800 per year – AUD115,200 per year.

On-site, Full-time

Your challenge

As an operational buyer, you are responsible for all operational procurement tasks (order, secure, aftercare) for our Australian office. Your role within projects is critical in the day-to-day operational tasks and work closely with the Procurement Manager. Your goal is to ensure the optimum result, and timely and correct project completion. You will be handling the day-to-day operational tasks as (pre) defined by the Procurement Manager. The projects can be defined in different stages Sales, Execution, and Service. You will also look into the current procurement processes and possible improvements. You will be the main contact person for our suppliers in the day-to-day procurement operations and will check with different stakeholders within the company how to resolve certain details.

Core tasks

Master Data Management

• Vendor Creation in ERP on request of Sourcing or Framework contract manager

• Keeping price up to date in ERP

• Procurement Manager ultimately is accountable for the supply base and corresponding pricing agreements

Purchase Order creation

• Convert Purchase Order Request  into PO

• Create PO (project need)

• Ensure PO approval and complete Vendor Order package attached to PO

• Send PO (electronically) to the Supplier

Monitor and report PO progress

• Chase order confirmation and update PO accordingly

• Monitor delivery planning

• Optional arrange shipment for direct-to-site deliveries

• Change PO if needed upon escalation

• Resolve supplier questions and issues related to the PO

• Resolve invoicing issues related to PO

• Setup and keep track of supplier performance as input for yearly supplier review meetings/contract renewal (define which suppliers with Procurement Manager)

• Search and pre-select alternative suppliers to mitigate risk or save cost for key products/parts/services (discuss risk management with Procurement Manager)

• Report on actual spend vs budget

Request for Quotation (under the guidance of, and with accountability from Project Buyer/Procurement Manager)

• Send the RFQ for standardized/off-the-shelf equipment (to the selected suppliers) under the guidance of (and with accountability from) the Project Buyer/Procurement Manager.

• Receive Proposals and Share with Evaluation Committee

• Request for updated proposals and compare

• Preselect supplier in consultation with sourcing manager and award order to Supplier

Continuous improvement

• Acting as a knowledge partner for process improvement  in ordering processes

• Identifies recurring problems and participates in resolving them

When necessary and the project requires some help on the administration or service in discussion with the procurement manager this could be part of the daily tasks.

Your profile

• 2+ years operational buyer position

• Technical affinity and strong communication skills

• Pro-active and independent

• Team player and hands-on

• Stress tolerant

• Not the general 9 to 5 mentality