Site Co-ordinator

Site Co-ordinator

UK Remote, United Kingdom.
Contract type
Full time

Role Profile


Site Co-ordinator

Reports to: 

Site Manager / Group Leader Construction UK


Vanderlande is the global market leader in baggage handling systems for airports, and sorting systems for parcel and postal services. Working within projects, the Site Co-ordinator will, amongst other duties, undertake administrative tasks as part of the on site team to ensure the Vanderlande site team have the appropriate and sufficient support to execute efficiently, whilst assisting with the general operation and facilitation of project execution. This role will require a full time on site presence.



Managing internal project related databases utilising the Microsoft office suite of tools for tasks such as, but not limited to, record keeping, site related finances and auditing.  Establishment and maintaining filing systems for storing operational data for individuals.  Assisting with project communication by producing relevant paperwork, overviews and information relating to project activity for weekly/monthly distribution. 

Build Reputation with Customers

Record, collate and distribute meeting minutes and associated correspondence for internal and external stakeholders.  Support client interfaces and the project team as required.  Undertaking appropriate engagement with Internal and external stakeholder including third parties.

Drive to Win

Coordinating office and site related activities to ensure efficiency and compliance to internal/client policies.  Competent and proficient in workload prioritisation and time management with minimal supervision.  Provide assistance where required with site/project tooling supporting the wider project team in a successful execution.

Team Play

Act as the fulcrum for the project team on site to ensure the required support is provided where necessary and specific activities are co-ordinated and executed as expected.  Integrate and maintain a good interface with wider functions within the project team to establish a solid and fundamental understanding of where support could be offered to better improve functionality on site.  Attendance to various on-site meetings and acting as an ambassador for best practice, representing Vanderlande’s safety culture and core values.

Every day better

Actively identify improvements to ways of working and work with the project team to ensure a successful implementation to better support project implementation.  Manage and maintain site records to ensure projects audits are supported and reflect factual information.

Safe Base & We Care

Actively promote Vanderlande’s stay safe culture and safe working practices with a willingness to productively challenge unsafe behaviour, providing advice and direction to safety information on site.  Working closely with the internal project team, subcontractors, client/s and third parties to ensure safety remains the primary focus on site.  Assisting and organising training requirements for the internal project team, ensuring maintenance of required deliverables and competencies.

Desired Experience:

  • Proven experience in office/project administration.
  • Exceptional communication and interpersonal skills.
  • Excellent organisational and leadership skills.
  • An excellent working knowledge of the MS office suite and associated tooling to support the role.
  • Familiarity with office management procedures.
  • Willingness to learn new skills and drive to win.
  • Proven ability to work within a team environment.
  • Understanding of health and safety.

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