Accountant I-, Contract Administration, Billing & Credit Collections
HAY LEVEL – 50
Primary roles and responsibilities –
- Create project number – Receive, check & create project number, assign employees to the new projects. Maintain changes in the project master data & perform quality checks
- Process Project Entry Sheets (PES)- Check errors from interface, process documents (budget journal entry), update & enrich (master)data based on project type
- Assign recourses- Process assign recourse request to projects
- Process Activity Split Up Form (ASUF) – Check input template, Create/ change (new ) activities, update flagging, process budget journal entry.
- Process Latest Estimate What Happens If (LE-WHI)- Check input template, upload budget journal in LE-WHI and Latest estimate ledger
- Close projects – Check on pending transactions/orders, create & book reconciliation posting, close project.
- Process internal projects – Receive, check & create internal project number, create/ change (new ) activities, update capitalization dates, process budget journal entry, assign employees to the new projects, Close internal projects
- Check contract administration- Prepare reports, reconcile positions, analyses differences & correct, request follow up actions in business
- Perform & report on internal controls checks as defined in Internal Control Environment
- Preform monthly dashboard activity.
- Perform month end close activities, Revenue recognition.
- Report monthly on Revenue Billed vs Revenue Recognized & solve differences above a threshold for value & no of days for all companies globally
- Responsible to calculate & enter Journals for Provision Loss Making projects for all Companies Globally. This is a critical process & attention to detail & accuracy of paramount importance.
- Perform Reconciliations in Blackline for Warranty Provisions / revenue Recognized & Revenue Billed positions, provision loss making
- Check for any unposted and transactions for the month and take required action
- Prepare info in Credit management tooling – Receive information & upload in Credit management tooling
- Follow up Credit management dashboard- Follow up & document outstanding invoices with customer or Project manager (in case of disputes) with the goal to retrieve a payment promise:
– Call the customer (new outstanding invoice, follow up payment agreement, resolved dispute)
– Send reminder (1st or 2nd reminder)
– Follow up on dispute internally (with applicable Project manager roles)
– Escalate internally - Customer risks advise – Request customer risk rating with external partner & combine with other risk indicators from the policy to calculate the applicable risk rating. Update risk rating in applicable systems and based on request of the internal customer share risk advise.
- Set-up billing plan – Check input data from project manager, verify correctness with booked order intake and Process in accounting system
- Review “future” billing dates- Check that estimated invoice dates are up to date
- Create invoice- Perform invoicing checks on VAT, specific customer requirements, country requirements. Create invoice and send invoice to customer.
We distinguish different types of invoices with their own characteristics:
– Milestone invoices project related
– Milestone invoices Service project related
– T&M invoices
– Progress billing invoices
– Service order invoicing
– Sales order invoicing
– Manual invoicing - Follow up unapplied cash – Investigate received payment and instruct GL Team with correct posting.
- Perform & report on internal controls checks as defined in Internal Control Environment
- Independently plan, analyze and carry out collection of past due accounts regularly reconcile accounts on timely manner, and initiate credits and adjustments to accounts as well as ensure corresponding credits and debits are in place
- Identify issues related billing, applicable taxes, documentation requirements etc. on regular basis & get information from tax teams & Controllers & solve them on priority
- Review orders on credit holds and take action delivery dates are met
- Initiate and maintain complete record of customer contacts, to avoid any hassles during critical times
- Assist to collect and prepare collection reports on weekly basis and evaluate process and measure efficiency of all portfolios on regular basis
- Coordinate with team members to resolve all credit issues and manage large amount of data and ensure compliance to all contracts
- Perform month end close activities, and do a deep analysis on collections and financial credit situations of clients every month
- Provide assistance in internal audits with regards to Credit checks, documentations etc.
- Perform monthly calculations for Provision for doubtful debts based on set parameters for all Companies Globally. This is a critical process & attention to detail & accuracy of paramount importance.
- Offers professional arguments as the basis for making choices and for convincing the people concerned.
- FX process: Create FX Module, Prepare hedge documentation, Recalculate project rate, Tax VAT updates in Module, Calculate FX corrections on FX contracts.
- Set priorities, distributes work, monitoring progress and quality.
- Participate in improvement projects & work continuously on improvement cycles
- Ongoing process improvement focus, making recommendations and participating and or leading implementations to improve department efficiency
- Establish and maintain strong working relationships with customers and other functional groups at all levels including executive decision makers
- Extend support to the operations team to understand specific root cause and acts in their Tier 2 role
- Writes/reviews work instructions/SOP’s
- Coordinating and participation in Test process – UAT – in case of tool changes
- Address instances that might lead to fraud, financial risk or loss of efficiency
- Perform root cause analysis
- Actively share knowledge best practice in community
- Explain and teach (new) colleagues
Skillsets & Qualifications:
- At least 7+ years of experience in Project accounting, Billing and Credit Collections, preferred to have experience working in a shared service center
- Education Qualification – B.com, M.com, MBA (Finance)
- Possess strong knowledge of GAAP, IFRS (Preferred to have)
- Preferred JD Edwards or other ERP’s Experience.
- Good Analytical skills
- Good verbal and written communication skills
- Attention to detail approach with logical thinking
- Proactive approach and active involvement in driving process improvements, automations if any
- Displays the ability to multitask and handle multiple issues at the same time without stress
- Should be good team player as he / she will be aligned with within the team based on the business requirements particularly during month ends / quarter ends
- Proficiency in MS Office – Word/ Excel/PPT
- Experience in Blackline Reconciliation tool preferred
- Ability to ensure completion of multiple tasks against tight deadlines, prioritizing and organizing effectively
- Should be good team player as he / she will be aligned with within the team based on the business requirements particularly during month ends / quarter ends